I’m considering canceling our event – we don’t have the time and resources to learn a virtual platform. How can Digi Bash help?
Our talented team at Digi Bash is already very familiar with the components needed to create and execute a virtual event from the ground up, and we have the resources to dedicate to your project. We can take the virtual event build off your hands and help to manage as much or as little of the process as you’d like. We can become an extension of your event team – and work alongside you to project manage, customize, and deliver the virtual event for your needs.
I can procure a virtual event platform myself. Why should I partner with Digi Bash?
We like to think of the platform as a house – even though you purchase one, you still need to furnish it. That’s where our team at Digi Bash comes in! Digi Bash producers can help you navigate the development of a virtual experience – get the most of the platform functionality, work through ways to curate the best content for your virtual experience, and execute the program on the day of the event, just like we would if the event was in a hotel or convention center. We understand that your event is unique to your organization and a cookie-cutter solution doesn’t always work. Our team customizes the experience specifically for your event to make it work for your organization, your audience, and what you want it to do.
Whether its pre-production (from filming and platform design/build to planning the logistics) or day-of execution (from livestream management and coordinating talent to fielding last-minute updates), or both, we cover each detail with precision to ensure your program is executed seamlessly from start to finish.
Can I work with Digi Bash if I already have secured an event technology platform?
Yes! Digi Bash is platform-agnostic, where we work with all types of platforms to deliver your best virtual event experience. Our well-versed team is familiar with the different capabilities provided within the majority of platforms out there and can handle everything from the technical to the design to the day-of execution to make sure your event is polished, professional, and engaging.
Can Digi Bash help elevate my virtual event with content and design elements?
Yes! At Digi Bash, we are passionate about delivering creative and unique content and design elements to make sure your attendees are receiving an interactive, engaging, and yes, pretty, event experience.
Customized for your brand and event theme, we can create custom, visually stimulating graphics to support your organization’s goals. We also have a talented team of video producers who can create and deliver the kinds of elevated conference videos that you’d see at an in-person, including show-opening videos, awards videos, sponsor highlights, interstitials, and donation videos. Not to mention, our speaker’s bureau team can connect you with big names, industry experts, entertainment acts, and more to truly deliver the most relevant and engaging content for your attendees.
Is there a benefit to working with Digi Bash on multiple events?
We gladly offer a multi-event discount, with the discount dependent on the types of services delivered. Another great benefit is that you’ll work with the same event producer for each event, so you’re able to develop a working relationship and rapport with a team member that truly understands the objectives of your organization.
What are some of the services Digi Bash offers that others don’t?
At Digi Bash, we are not just live event producers. We are not just a virtual production company. Our teams consistently work together on combination projects to deliver a high-quality, well-produced result. And when it comes to a virtual event, we connect the dots between all elements.
Our teams understand how video plays a role in the live event, how production enhances the event experience, and how to best feature talent and present their content. With Digi Bash, you are working with a team that packages these services regularly and understands the best way to put forth your message using all of these tools. We are your solution-finder to the complex challenges that come with delivering a virtual event and will provide our industry-proven expertise.
Is there a specific point in the virtual event process where Digi Bash can help?
We can step in at any point you are at in your process. Whether you’re at the beginning, far along in the event build, or just not sure where to start, our team is armed and ready to help you tackle the uncertain challenges that come along with executing a virtual experience.
I already have a webinar platform that I am happy with, but would like to add an additional layer of production. How can Digi Bash help?
Yes! We understand and even run our own webinars with varying levels of production, depending on the needs of the event and audience. If you’re looking to jazz up your current webinar experience, we can work within your existing platform to elevate the content with custom graphics, pre-produced video, and more to deliver a more polished, broadcast-quality experience.
What’s the difference between a virtual meeting producer and an event tech platform?
An event tech platform provides a medium to deliver your event content, ranging in capabilities depending on the one you choose. On the other hand, a virtual producer will typically help you with most of the technical aspects (and then some!) of your virtual meeting – and all at an upfront cost. They are as involved with the process from start to finish as you’d like – helping conceptualize and develop your virtual event’s tone and look and feel, building out the platform itself, prepping all logistics, talent, rehearsals, and content, all the way to delivering a broadcast-quality experience the day-of.
Often times, a seemingly less expensive virtual event platform will deliver the vessel for you to build out your meeting at a flat cost, but additional fees, add-ons, and vendors are required as organizers add customized elements or production value. What a majority of meeting organizers find out when they make a platform-only purchase, is that they eventually will need to invest in additional resources, services, or support to build out a high-quality and polished virtual event.
Take a look at our breakdown of what a virtual event producer does, and how they can help make your event the best experience possible for your attendees.
Do you offer assistance with booking virtual talent?
Yes! We care about speakers and how their content is delivered. If you book a speaker through us, our team of event coordinators will hold their hand throughout the process to make sure they are comfortable with the event technology, are ready to make a great impression, and deliver a seamless performance. Based on our long history coaching talent, we are also uniquely positioned to help your executives or other internal speakers through a rehearsal and prep-process to reduce the anxiety, prepare them for success, and deliver their talk like a pro.
What is a Livestream Platform or Host Platform?
The livestream or video of your event needs somewhere to “live” so it can be viewed or played on-demand. Some organizations have a website or developers that are able to accommodate this; however, it’s typically only for a single livestream event or two. If you’re streaming an entire conference with multiple sessions, in most cases, you’ll need Digi Bash (or someone) to provide a platform to “host” these videos and content
What is the cost for virtual event production?
As we all know, virtual events are not one size fits all. They can range from 30-minute webinars, to multi-day, broadcast-quality experiences – which means costs can vary dramatically. However, once you identify a few elements of your event, it will be much easier for you or your virtual event producer to determine the budget needed for production.
From your event date, length, and type, to the features and functionality you need, we break down the 10 elements to determine for budgeting your virtual event here.
The price of your virtual event depends on the level of experience you are looking to deliver. There is also value in creating more of an experience – where you can purchase additional enhancements like custom graphics, engaging videos, experiential elements, and more. However, it will likely be much less expensive than live event production costs. When we look at each a show as a whole, we also make sure to seek out opportunities to offer the most efficient and cost-effective services as possible. If you’re wondering how to price your own virtual event, read our blog.
What are some of the unexpected costs of a virtual event?
When budgeting for your virtual event, consider not only the costs that are obvious (platform, talent, etc.), but also the hidden costs that come with new, virtual, categories that might need investment and new skills. There are also more elusive costs to consider, like opportunity cost or the gap between expectation and reality.
What is the difference between a webinar, a broadcast, and a full-scale virtual experience?
With so many options for going virtual and the need to reinvent a previously live event experience, each type of virtual experience serves an important, yet different, function in contributing to your event needs.
- Webinar: A webinar can be a meeting or speaker that has ‘viewers,’ meaning people can watch and engage in Q&A or polling, but are primarily on the webcast to hear and view information being presented by a person or team of people. It allows content to be shared while also offering interactive elements with real time discussion. Ideal for a smaller-sized audience of up to 200 people.
- Broadcast: A broadcast is more like taking your live event and turning it into a live television program. Your broadcast should feature highly-produced segments with speakers and panelists, but also use visual elements like specialized video content and professionally designed graphics for intro bumpers, speaker slides, lower third name plates, live Q&A, and more. It can be 100% live, 100% pre-recorded, or a mix of both.
- Full-scale Virtual Experience: A full-scale virtual event experience provides the same elements as a livestream, but also includes high-levels of production and technology to mirror the experience of an in-person event. You can use customizable platforms to design and simulate spaces – like a general session auditorium, exhibit hall, lobby, and more – to surround attendees in a virtual event world. Incorporating interactive elements like virtual networking breaks, receptions, exhibitor appointments, and more provides attendees opportunities to make connections and participate as they would in person.
How can I combat virtual fatigue at my online event?
Virtual fatigue is real. Meeting organizers are rightfully concerned about their virtual attendees becoming “Zoombies” – feeling drained by the rise in Zoom meetings, video calls, and virtual experiences. Increasing virtual engagement by delivering stand-out content and doing things such as creating an engaging virtual exhibit hall and incorporating visually appealing graphics are ways to keep your audience engaged. We’ve also come up with a list of tips to help you combat Zoom fatigue and ways to keep you and your attendees charged throughout the day.
How do I incorporate exhibit halls and sponsor engagement virtually?
We get that making sure your exhibitors and sponsors receive the engagement they expected is critical for future business success. One way to do so is through virtual exhibit halls – which exist on a majority of platforms. Some are more traditional, where others feel more like a real-life exhibit hall with booth design, custom graphics, exhibitor logos, video, and more. We are happy to work with you to find the right fit for your needs and budget.
There are many other opportunities to engage sponsors including featured sponsor graphics during the live stream, giving livestream or presenter intros, or logo placement throughout the platform. We’ve also been exploring other interesting ways to highlight sponsors by working with our Digi speaker talent to deliver a unique experience for attendees (For example: A sponsored happy hour, providing a virtual wine tasting with one of our master sommeliers).
We are always willing to work with you on developing new creative and unique ways to engage your sponsors and exhibitors with your attendees!
What event technology platform does Digi Bash use?
At Digi Bash we’re platform agnostic! We work with all virtual event platforms – the ones you’ve heard of and likely some you haven’t – in order to find the right one for your event. Depending on your event goals and user experience needs, we’ll find the best fit to ensure we provide the desired outcome for your organization and attendees.
How does Digi Bash produce a virtual event?
We help handle the logistics and all the in-between parts that typically happen at a live event, and convert these aspects for the virtual environment. We also add production value to provide a polished experience, whether it be speaker rehearsals, presentation introductions or transitions, recording or managing live/on-demand speech delivery, weaving in sponsor videos, and more. Think of it like a news broadcast – we manage all the feeds, run the trains on time, switch it, make it look seamless, and deliver a high-quality, sophisticated presentation to your audience.
At Digi Bash, we know talent, and are highly focused on making sure that the content delivered is high-quality and polished. We conduct comprehensive talent tech rehearsals to ensure they are prepared for their presentations, and look good doing it.
What’s the difference between traditional and broadcast-quality production?
Traditional level production will utilize Zoom, Microsoft Teams, or a similar basic event platform and is more of your typical webinar-style experience. A livestream technician will be provided to ensure all speakers are prepped and that the broadcast goes smoothly.
Broadcast level production utilizes professional services, studios, and often isolates the speakers and the content to add more production value to the experience. This includes a full technical crew similar to an in-person session, with options for live switching with graphics content, video support, cameras, and more.
How can I prevent the tech risks of virtual events?
Virtual events rely on technology more than ever, which can be a fickle thing. But there are many ways to help mitigate the tech risks of virtual events by previewing, testing, and practicing as many times as possible before showtime.
We recommend you preview the platform from not only an organizer’s but also an attendee’s point of view – get familiar with the platform, make sure everything is working appropriately, and that it is set up in the best way for an easy-to-navigate user experience. Test your participants video and audio, as well as their internet connection.
Finally, a no brainer, but practice with your presenters with their day-of technology and setting to make sure everything is running as it should.